The Importance of Timelines
- 6 hours ago
- 3 min read
As you know, the Health and Safety Excellence program (HSEp) is a twelve-month program, which means you have twelve months to:
Select your topics
Implement your topics
Evaluate your topic implementation
Complete your evidence submission
Submit your evidence to Dunk to review and finalize
Receive successful validation of topics by the WSIB
If this seems like a lot to do in twelve months, you’re right! Especially when you account for the 60-day “full implementation” period after your training has been completed. But don’t worry! Create realistic, achievable timelines to measure your progress and stay on track.
From the WSIB’s lens, there is only one timeline you need to meet: the Action Plan Expiry date (the date your topics expire). This date is twelve months from when your topics have been approved on the WSIB portal. Don’t forget that it takes time to implement your topics and prepare your submissions. WSIB sends email reminders both 60 and 30 days before the Action Plan expiry date. Dunk follows up with you starting at the 90-day mark, depending on the program you are enrolled in.
As per the terms and conditions of joining the HSEp with Dunk, you must have all of your topic evidence submissions (steps 1 – 4) to us by the 10-month mark to allow enough time to finalize your submissions, send them to WSIB for validation, and support you if any additional evidence is required (AER) or onsite validations have been assigned. Within your timeline, you should account for the time it takes for us to review and provide feedback on your submissions, as well as the time it takes for you to make updates. We have many members with similar timelines and expiry dates, meaning we may be reviewing and assisting multiple members at the same time. Please be patient and allow us time to complete the review process.
In order to complete the program within your registration period, the timelines set to measure your progress in the HSEp must be followed. We know unexpected issues pop up from time to time.
In order to accommodate for the unexpected, here are some tips to help you set timelines:
Complete the topic Evidence Submission Templates in order and as timely as possible.
Plan and account for the time it will take to train employees. Consider the number of employees you have and their engagement/participation levels.
Schedule the 60-day full implementation period to take place during your business’s busy time. This allows you to get your work done while taking a break from HSEp and see how your topic implementation worked before evaluation takes place.
The third step: Check can be time-consuming. Plan at least 8 hours to conduct a proper evaluation. Remember to evaluate all aspects of your workplace and get feedback from employees.
The fourth step: Act can be done immediately after Step 3 and, depending on how you want to communicate your successes and improvements, it may only take a few minutes to prepare a communication and email it out to all employees.
When compiling your evidence submission templates for each step, remember to be clear, concise, and convincing. From start to finish, you’re looking at about 6 to 7 months to complete your topics. This allows about 3 months of wiggle room to adjust your timelines for unexpected issues that may arise.
Every year, we have members with expiring Action Plans send us their evidence submissions a day or two before the Action Plan expires. At that point, there isn’t much that can be done. The only options that are available to members is to extend the Action Plan expiry date (with proper reasoning) for a fee, or defer your topics and forfeit the current year so they can be taken again. With this option, you would have to start at the beginning and redo everything.
Our goal is to ensure our members receive their rebates, and we do everything we can to support you throughout your journey and help you succeed. However, it is the member’s responsibility to meet the required deadlines for the program. The onus is on you to do the work and get it to us in the required time frames. If you’re noticing your program implementation is going sideways, call us, and we will work together to get you back on track.
As always, we are here to answer questions and help you set timelines to measure your progress in the program. There are great rewards for successfully completing HSEp and Dunk has never had a member fail their topics if they do the work and adhere to the timelines they set.
