Validation Bumps and Struggles
- graphicdesigner7
- Aug 4
- 3 min read
As you progress through your HSEp journey, you notice it’s time to get those Evidence Boards ready to
submit for validation. For those that are at that stage in their HSEp journey, you’re probably thinking, “How can I get through the validation as smoothly as possible”? Well, never fear, Dunk is here to support you in this process. Today, we wanted to share some learnings as members submit their evidence for WSIB validation.
The purpose of the validation is to prove that you have completed the 4 steps of implementation and that you met all of the requirements of the topic that were found in the HSEp - Health and Safety Topics Guide.
Prior to submission, you would have sent your completed Evidence board steps (1-4) to Dunk & Associates to do a review to determine if we believe your submission demonstrates that the program is implemented and effectively “living and breathing” in your workplace. There is a reliance on you, the members, to understand the requirements and meet them in your submission. Don’t fret, if you require assistance, we are here to help.
As the HSEp is always improving and as we grow and learn from each submission, we make your journey more efficient. During the validation process, it is the WSIB Validator’s goal to make this as seamless as possible and make the end of your journey a positive experience. In order to do this, there are some things that they will always look for, no matter the topic. They are:
Dates – They must be sequential in step and show that you have implemented the mandatory 60-day “Full implementation” period in your topic implementation. Don’t worry if some of your dates are out of order, as long as they are explained in your submission and make sense, the validator will accept them.
Training Retention – WSIB likes to see that your program is sustainable by demonstrating that training has been retained after your 60-day “Full Implementation” period. This can be done by randomly interviewing the impacted parties on the topic and asking them a few questions from the training. Remember to document so you can show proof. Audio or written documentation is accepted as long as it shows it was retained.
Multiple locations with one account number – If you have multiple accounts with one account number, you can provide a sample of evidence to show that your locations have all met the topic requirements and have implemented them in the workplace. How many locations do I need to submit evidence for? Well, depending on how many locations you have, the general rule is 1/3. Speak to Dunk before submitting your Step 3 Evidence to us for review, and we will assist you with this.
Updated Contact Information in the WSIB Digital Portal – This is a big one, as if the validator has a small question regarding your submission, they will reach out and call you to clarify. If they can’t get a hold of you because your contact information is wrong, it will result in an Additional Evidence Request (AER), and there will be more work for you to do in the program, and you only have one shot to get it right. Make sure to take the call, or if you are busy, call them back ASAP!
