As the year comes to an end, it’s time to get those Evidence Boards ready to submit for validation. For those that are at this stage in their HSEp journey, you’re probably thinking, “how can I get through the validation as smoothly as possible”? Well never fear, Dunk is here to support you in this process! We wanted to share some learnings from submissions so far as members submit their evidence for WSIB validation.
The purpose of validation is to prove that businesses have completed the 5 steps of implementation and have met all of the requirements of the topic that were found in the new HSEp - Health and Safety Topics Guide. Remember, the topic requirements haven’t changed, just the document title.
Prior to submission, you would have sent your completed Evidence board to Dunk & Associates for review to determine if we believe your submission demonstrates the topic has been implemented and is effectively “living and breathing” in your workplace. There is a reliance on you, the members, to understand the requirements and meet them in your submission. Don’t fret, if you require assistance, we are here to help.
As the HSEp is always improving and as we grow and learn from each submission, we strive to make your journey more efficient. During the validation process, it is the WSIB Validator’s goal to make this as seamless as possible and make the end of your journey a positive experience. To do this, there are some things that they will always look for regardless of the selected topic. They are:
Dates – They must be sequential in step and show that you have implemented the mandatory 60-day “living and breathing” period in your topic implementation. Don’t worry if some of your dates are out of order. If they are explained in your submission and make sense, the validator will accept them.
Multiple locations with one account number – If you have multiple accounts with one account number, you can provide a sample of evidence to show that your locations have all met the topic requirements and have implemented them in the workplace. How many locations do I need to submit evidence for? Well, depending on how many locations you have; the general rule is 1/3. Speak to Dunk before submitting your Evidence boards to us for review and we will assist you with this.
Updated Contact Information in the WSIB Digital Portal – This is a big one if the validator has any questions regarding your submission, they will reach out and call you to clarify. If they can’t get ahold of you because your contact information is incorrect, it will result in an Additional Evidence Request (AER) and there will be more work for you to do in the program and you only have one shot to get it right. Make sure to take the call or if you are busy call them back ASAP!
Above are just a few tips to ensure that your validation goes smoothly. Remember, you are not in this alone and we, at Dunk & Associates, are here to advocate that your hard work and evidence, earn a rebate.